Tracker2 is an on-line, paperless system used by professional hospital staff for the management of all types of leave including tracking expenditure, evaluating courses and generating reports. It is used by hundreds of registered users in over 25 NHS Trusts throughout the UK.

Whether you are planning to attend an educational course, apply for annual leave or special leave, check expenditure or record sick leave, Tracker2 will save you valuable time. Our on-line system with personal secure log-ins means you can access it from work or from home at any time of the day!

So many options and so many things you can do.

Applicants

• Staff submit leave applications on-line 24/7
• Applicant details pre-filled saving time
• Obtain full list of courses already attended
• View at a glance which mandatory courses are due
• Graphic display of course evaluation
• Check remaining allowance at a glance
• See the progress of your application at any time
• Receive notification of approval by email

Clinical Tutors, Specialty Supervisors

• Access to view leave applications from anywhere
• Graphic display of course evaluation
• Past history of applicant course attendance
• Check funding allowance by applicant, specialty or directorate
• Filter long list of leave to see the most urgent
• Report quickly on who has or has not attended mandatory courses
• Overview of all leave being taken in the specialty
• Avoid overlapping leave of key personnel
• A view on who is providing cover – not yet available, to be added

Administrators, Business Managers, Directorate Managers, Finance Department

• Easily check all type of leave
• Monitor compliance for mandatory training
• Monitor estimated and actual cost of leave
• Flexible report generation, fast and as easy as making a sentence
• Check the whereabouts  of a leave application at any moment in time
• Up-to-date financial reports
• Record and monitor level of Competencies – not yet available

Login and Security

• Secure logon
• Define your own security levels
• Supplied with pre-defined security levels
• Control access to data by Division and/or Directorate
• Control access to data by leave type; for example allow some users to access only Annual Leave applications, others only Study Leave

Courses

• A generous database of most popular courses to choose from
• Graphic display of course evaluation
• Filter the course evaluation to specific grades or locations
• Print a report on course evaluation
• Course expiry information prevents old courses from clogging up the system

Staff management

• All staff details recorded
• At-a-glance information on all remaining leave
• Add login details for staff to enable them to apply for leave on-line

Recording leave

• Track study and official leave
• Record professional, sick and annual leave
• Record who will be providing cover
• Set half days, days in lieu, Bank Holidays or Saturdays
• Record estimated and actual costs
• Set paid leave only
• When approving, at-a-glance information on remaining days and course appraisals is available
• Mini reports can be called with a single click to display a full leave breakdown
• Sort leave by staff name, leave status, number of days, start date,application date, leave type and course name
• Filter long lists of pending leaves to show only the most urgent or recent
• Search for specific leave applications

Letters/emails

• Automatically generate letters using your in-house style
• Print confirmation/rejection letters or send emails
• View all pending leave approval and rejection letters
• Mark letters as printed or unprinted
• Filter letters to only print those of a certain grade/speciality or leave type
• Unique letter style facility allowing the maximum flexibility in letter design

Reports

• Fast and easy to use report generator
• Generate Excel compatible reports
• Specify exactly the information you wish to report on
• Ability to save report criteria for later use, useful for reports which need to be generated frequently.
• Group any collection of hospitals, locations, grades or specialties with smart tags for grouped reports
• Report on estimated and actual costs

Alerts

Produce quick reports on:

• Leave Clashes - List leave that is occurring at the same time
• Mandatory courses - Report on who has or has not attended mandatory courses.
• Over Allowances - List staff who have exceeded their days or cost allowances
• Sick Leave - Report on number of days sick leave taken in a given period.